Absence Procedure 

Absent notes must be emailed to 0181- Email Attendance within 3 days of the absence and include the student’s full name, date of absence, and reason for absence, tardy or early dismissal.  ALL NOTES without a REASON for absence will not be processed!

Acceptable reasons for an Excused Absence

• Student illness (if documented by parent/guardian or medical doctor).

• Observance of a religious holiday/service by members of student faith.

• Medical or therapeutic appointment with documentation.

• Death or documented major illness in the immediate family.

• Subpoena by law enforcement agency or mandatory court appearance.

*Students are allowed NINE excused absences per semester. After that, a doctor’s note is required for further absences*

Early Dismissal Procedure 

***PARENTS***

All parents picking up students for early dismissal may remain in their vehicle; the student will be permitted to meet them out front once they sign out.

If A Student Is Not Feeling Well, They Must Leave Through The Clinic 

**There will be no students dismissed after 1:45 unless previously arranged.**

• All early dismissal notes must be emailed to: 0181-Email Attendance before 9:30 a.m. the day of the dismissal. The note must include the reason for leaving, dismissal time, date and student’s full name.

• Once an email is sent, the student can come by the attendance office to obtain an early dismissal pass which will excuse them from class at dismissal time.

• That email must come from the parent email address that is on the contacts page in our Student Information System.

• If a student returns to campus that day, he/she will report back to the attendance office, sign in with their return time on the yellow clipboard, and time stamp the back of the yellow early dismissal pass, giving them entry back to class.

Tardy Procedure 

• All tardy notes should be emailed to: 0181-Email Attendance. Please make sure the student’s full name, approximate time of arrival, reason, and date of tardy is included in the email. If the tardy is due to an appointment, please send the email after the appointment along with the note from the appointment.

• First period starts at 7:45 a.m. If a student is late to school and it is during 1st period, they can go straight to 1st period. The student will sign in on the classroom iPad and the teacher will mark them tardy when they arrive to class.

 • Tardy sign in starts 2nd period. Students will sign in on the pink tardy sheet then write their own pass and time stamp it.  

**Acceptable reasons to excuse a tardy fall under the same rules as excused absences.**

Pre-arranged Multi-Day Absence Procedure 

• Students who know they will be absent in the future for more than one day will need a parent/guardian to email a note to: 0181-attendance@sarasotacountyschools.net. The note must include the student’s full name, dates of pre-arranged absence, and reason for absence.

• The student will also need to fill out a passport with signatures from each teacher. That passport will be provided by our attendance office.

• Once approved by the administration, attendance will be notified, and the absences will be excused. 

***The student must complete all assignments assigned by the teachers within one full calendar day for each day missed. ***