Community Involvement

Volunteer Background Screening

The Sarasota County School District welcomes volunteers in schools and is grateful for their support. In order to be approved to volunteer in schools, interested individuals first must apply through the school district's volunteer registration system. Volunteers can apply online, on the volunteer registration computer at any district public school, or at the Office of Community Involvement located in the school district administration complex at 1960 Landings Blvd., Sarasota. This application process includes a background screening. The information below describes the various levels of background screenings required for school volunteers.

PLEASE NOTE: The level of criminal background screening required of a volunteer is determined by the level of supervision under which the volunteer works and the nature of interaction between the volunteer and the student. Although a volunteer may be called a tutor, a mentor, or a chaperone, those designations may differ from school to school and do not determine the level of screening required. 

RAPTOR Screening
Florida state law and Sarasota County School District policy require that every person who visits a district school must be screened through the national sexual predator/offender database. The district uses a program called RAPTOR, the district visitor management system, to perform this screening that is required upon every visit to a school. Although all school volunteers must undergo a criminal background screening (see below) before they are allowed to volunteer in schools, they also are required to be screened through RAPTOR every time they visit a school, as are all visitors to schools.

Level 1 Background Screening
A Level 1 background screening is including but not limited to a National Sexual Offender Database check. Level 1 is required for volunteers when the volunteer is continuously and directly (within sight or hearing) supervised by a school staff member. Level 1 background screenings of volunteers are conducted after registration. The volunteer must bring their ID to a school near them or to the Office of Community Involvement at the Landings and be run through the RAPTOR system before they are approved as a volunteer. Volunteer assignments that require Level 1 background screening include but are not limited to the following:   

  • assisting a teacher in the classroom; 
  • working in an office, cafeteria, or media center; 
  • assisting with a school event;
  • tutoring a student in academics; 
  • chaperoning on a daytime field trip with the staff supervision required for volunteers approved at Level 1.  Please note that the minimum age for volunteer chaperones on daytime field trips is 21 at the elementary school level and 25 at all other grade levels.

A volunteer approved at Level 1 will receive an email notice of approval if an email address was entered during registration. The volunteer’s name subsequently will appear on the list of approved volunteers for the school(s) for which the volunteer registered. Volunteers not approved at Level 1 will receive a letter from the Department of School Safety and Security to that effect including information on how to file an appeal.

Level 2 Criminal Background Screening
A Level 2 criminal background screening is required for volunteers who work with students in unsupervised settings and/or when the interaction with students is of a more interpersonal interaction than academic focus. Level 2 volunteer screenings require an FBI fingerprint check of criminal history. Volunteer assignments that require Level 2 criminal background screening include but are not limited to the following: 

  • working with a student(s) in a setting not continuously supervised by current school staff;
  • working with a student in a long-term, interpersonal relationship (e.g., formal mentoring);
  • transporting students other than his/her own children;
  • volunteering when not under the continuous supervision of current school staff;
  • chaperoning overnight field trips and daytime activities when volunteers may not be under the continuous supervision of current school staff. Please note that the minimum age for volunteer chaperones on overnight field trips at all grade levels is 25.

Following are the procedures for Level 2 background screening for volunteers:

  • For volunteers mentoring in schools through a community mentoring organization with which the district has a current interagency agreement (e.g., Big Brothers Big Sisters), screenings may be done through that organization, which submits screening documentation to the school district Volunteer and Partnership Office. 
  • Individuals in other volunteer assignments that require Level 2 screening must have already been approved at Level 1 and have an active account in the school district’s volunteer registration system. Volunteers who are active and approved at Level 1 may schedule a fingerprinting appointment directly through the school district:
    Sarasota County School District Department of School Safety and Security 
    • 1960 Landings Blvd., Sarasota, FL  34231
    • Fingerprinting hours are 8:30AM – 3:30PM BY APPOINTMENT ONLY
    • Cost is $38.00. (Pay by credit card, money order, or cashier's check payable to Sarasota County School District)
    • To schedule an appointment, call 927-9000, extension 31132.


  • Please be advised that the fingerprint costs are non-refundable if the volunteer is not approved. Therefore, it is essential that volunteers are approved at Level 1 before applying for Level 2 screening.
  • Volunteers must present a current photo ID at the pre-scheduled fingerprinting appointment. Acceptable forms of ID include the following: state or federally issued driver license, state ID, military ID, or alien registration card with photo. Expired photo ID cards are not accepted.
  • Schedule the appointment one month prior to the date the school needs proof of Level 2 approval.
  • Volunteers must reactivate in the volunteer registration system at the beginning of each school year. The Level 2 clearance will stand for those volunteers who reactivate and who have no criminal dispositions.
  • For questions regarding school district volunteer requirements, call 927-9000, ext. 31500.
  • For questions regarding the Level 2 screening process, call 927-9000, ext. 31128.

Principal/School-based Administrator Authority

  • All registered and approved volunteers serve with the approval of the principal or director who may rescind this approval should they determine the volunteer is not a good fit with the school.
  • The principal determines staff appropriate to supervise volunteers. 

School District Employees Serving as Volunteers
When a school-district employee serves as a volunteer and not as an employee, the employee must register in in the volunteer registration system and notify the Office of Community Involvement that they have Level 2 clearance.


Communications and Community Relations
Tracey Beeker, Director

Kelsey Whealy, Media Relations Specialist

Caroline Lee, Administrative Assistant;
Public Records Custodian, Peachjar eflyers 

Digital Communications
Mina Ajrab, Manager

Torie Ewald, Social Media Strategist

Katy Ellis, Social Media Producer

Phone: 941-927-4009 or
941-927-9000 ext. 74009
Fax: 941-927-2539
1960 Landings Boulevard
Sarasota, Florida 34231
Green 3rd Floor

Education Channel 20/33
John Flowerree, Manager

TBA, Engineer

Phone: 941-361-6355
Fax: 941-361-6358
4748 Beneva Road
Sarasota, Florida 34233

Community Involvement
Lyndsey Cantees, Coordinator

Jennifer Anderson, Administrative Assistant
Phone: 941-927-9000, ext. 31500
Fax: 941-361-6539
Green 1st Floor

Staff Listing

2/20/2019 - Kindergarten Round up Venice Elementary

2/21/2019 - Financial Advisory Committee Meeting

2/21/2019 - CANCELED: Charter Review Committee

2/21/2019 - Kindergarten Round Up Ashton Elementary

2/21/2019 - Kindergarten Round Up Tuttle Elementary School

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