Electronic flyer distribution service launched
Sarasota County School District has launched a new electronic system
for delivering flyers to families about services, activities and programs
offered through the schools by community agencies or by school business
partners. The service will be provided by a company called Peachjar.
service will deliver flyers electronically to families via email and school
websites rather than having students carry paper flyers home in backpacks. The
service uses technology to reduce unnecessary consumption of paper and to save time
and money, both for the district and for its community partners.
and school staff at participating schools have been sent information about the
new service via email and the district parent notification system.
organizations and school business partners that wish to distribute flyers
should follow the process described below to have flyers approved and
distributed electronically rather than printing paper flyers and delivering
them to schools. Once an appropriate
transition has been allowed for organizations to become familiar with the
electronic system, paper
flyers from community organizations and businesses will no longer be
for requesting flyer approval and distribution:
the Enrichment button
the instructions on the How it Works for Community Organizations page to
1. Register as an Enrichment
2. Post a flier and
3. Select the schools where you want
- Approved flyers will be
emailed to parents and posted to your selected school websites.
Flyers for non-profit
organizations will be submitted to the Sarasota County School District Communications
Department for approval based on the guidelines below. Once the flyer is
approved at the district office, it will be forwarded to the school for final
Flyers for for-profit
businesses will be submitted directly to the school or schools the submitting
business chooses for final approval. All flyers are distributed at the
discretion of the school principal.
The Peachjar service is
free to schools and to community organizations and businesses that provide free
activities and services to students and families. Peachjar charges a fee for
distributing flyers for organizations and businesses that charge admission or
fees for their services, but the fee is typically much less than the cost of
printing and delivering paper flyers to schools.
COUNTY SCHOOLS FLYER APPROVAL GUIDELINES
advertising activities sponsored by not-for-profit organizations:
Flyers for not-for-profit organizations must be approved by the district
Communications Department prior to being submitted to principals for approval.
Flyers submitted to Peachjar will be automatically forwarded to the
Communications Department. If the flyer is approved, it will be forwarded to
principals. If it is not approved it will be returned to the submitting
organization with instructions on what needs to be changed for it to be approved.
Pdf files are preferred.
A copy of the organization’s 501(c) 3 document must be submitted to Peachjar
to document its
Once a flyer is
approved by the Communications Department, the flyer also must be approved by
the school principal before it can be distributed to families at that school. Some
schools do not distribute flyers. District approval allows principals to
distribute a flyer, but does not direct or require them to do so. Whether or
not a flyer is accepted for distribution is at the discretion of the school
The disclaimer below must be
printed on the flyer:
“Public schools are permitted to provide
information to parents regarding student activities and services offered by
not-for-profit organizations. The School Board of Sarasota County provides
this information as a service to students and their families. Distribution of
information does not constitute an endorsement of an activity or service.”
The flyer must clearly state all costs to participants in the activity
The activity may not discriminate against or in any way exploit any student,
family member or other potential participant.
Teachers or other school staff members may voluntarily provide minimal
support time for an advertised activity, but may not be required to do so.
advertising activities sponsored by for-profit businesses:
for for-profit organizations are not approved at the district office. Individual
school principals may approve the distribution of flyers for their school
business partners. Because requirements for becoming a school business partner
vary among schools, businesses wishing to distribute
flyers at multiple schools must receive permission from each principal. distribute flyers at multiple schools
must receive permission from each principal.